To carry out job shadowing, you need a partner institution. 

• Find a partner institution abroad through your network and the school's network, by attending Movetia networking events or international conferences. 
• Job Shadowing in VET is generally possible worldwide, with a few exceptions. Make sure that the desired partner institution is located in an eligible programme country.

●    Get more information on the topic Find an exchange partner.

If several Swiss institutions are pursuing the same goal, they can apply for funding for mobilities as a consortium. Find out whether a consortium project brings additional benefit to your project.

Would you like to meet potential project partners on site to get to know each other or jointly develop a project? Get financial support for a preparatory visit.

• Clarify the needs in your institution and determine what is to be achieved through job shadowing.
• Plan the project and the stay together with your partner institution.
• In the project application, you describe the planned activities and provide information on points such as
• Details of all partner institutions
• Brief project description with objectives and measures
• Overview of planned mobility activities
• Information on the preparation, on-site support and follow-up of the mobility activities
• Plan for internal and external communication of the project results. 
• It is important to us to also enable persons with disabilities or with physical, mental, or chronic diseases to participate. Therefore, we provide additional funding for persons with special needs, for which you can apply in the funding application. You may also submit a request for funding for special needs at a later stage during the project duration. You can find more information Inclusion and equal opportunities.
• Use the award criteria as a guide:

• Consider environmentally friendly means of transport in the planning of your project. Find out more about Green Mobility.
• We are happy to provide you with individual counselling to clarify questions about planning, submission and implementation. The consultation can take place over the phone, online or on site.

• Submit the funding application online. Keep to the deadlines in March and October.
• Open the application as early as possible to familiarise yourself with the requirements. We open the application forms together with the call for projects, usually in December and June. You can save the application temporarily and continue working on it later. If you are submitting an application for the first time, you will need to register once. 
• Only one application is required for all persons involved in job shadowing. In the same funding application, you can also apply for funding for Teaching activities, Networking activities and Continuing education abroad for staff in VET as well as Teaching activities in VET and Project work abroad for VET students/apprentices.

• We will review your application after the deadlines have expired.
• You will receive notification at the end of May or the end of November.
• After a positive decision, we will send you a contract.
• The project starts on 1 June or 1 December. You can choose between a project duration of 12 or 24 months. 
• Within 30 days of receiving the signed contract, we will pay out 40% of the total amount approved (1st instalment). As soon as you have used 70% of this amount, you can claim the next 40% (2nd instalment). We will calculate the remaining amount after the final report has been submitted. 
• Payments are made exclusively to vocational education and training institutions based in Switzerland.

• Prepare the participants for the exchange so that they can benefit as much as possible from the experience.
• After the start of the project, we organise an information event. You will receive all the information you need to successfully carry out and complete your project. It also gives you the opportunity to get to know your contacts at our company and other project managers.
• With the notification of need for people with special needs, you can apply for additional funding for participants with disabilities or mental, physical or chronic illnesses, if you have not already done so in the funding application. 
• Please notify us of any changes to your project (e.g. duration, project partners) with a special application (in the login area).

• At the end of the project period, you must submit a short final report within 60 days. Depending on the number of mobilities realised, we will pay out any remaining amounts or make a reclaim.

• Implement the planned communication measures. Be sure to mention the funding from Movetia. We provide the logo and text modules. 
• Share the content widely via your institution's channels, e.g. newsletter, social media, blog, etc. In this way, you can present your institution as innovative, open-minded and an attractive employer. You will also stimulate professional exchange in the education sector. 
• Contact us to increase your reach, e.g. by placing a magazine article on our website.