Find out about the European Universities initiative and the opportunities available in Switzerland:

• Talk to European and Swiss colleagues about the initiative.
• Attend information events.
• Find out about Erasmus+ and the Swiss rules.

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• Contact us to gain a better understanding of the project format. We will be happy to advise you individually to find a suitable funding format for your project or to clarify any questions you may have about planning, submission and implementation. The consultation can take place by telephone, online or on site.

• Get involved in the design of the project and help write the Erasmus+ application. Make sure your participation and role in the Erasmus+ application are described and justified.
• As part of the Erasmus+ application, plan your project participation to the extent possible for you, e.g. taking into account the maximum possible Swiss co-financing.

• The project management submits the Erasmus+ application to the Executive Agency (EACEA) in Brussels.
• To participate in the project as an ‘associated partner’ and apply for Swiss funding from us, the first step is to submit the EU application to us by e-mail (highereducation@movetia.ch). Please adhere to our deadline, which is normally two weeks after the Erasmus+ application deadline. Only if you submit the EU application by the deadline will you then be able to submit a Swiss funding application to Movetia.

We will send you the Swiss application forms. Familiarise yourself with them or start writing the application.

• For your Swiss funding application, you will need the following documents in particular:

1. Project description with the objectives and added value for the Swiss education system.
2. Define the specific role you will play as a Swiss institution in the Erasmus+ European University. To qualify for Swiss co-financing, your role must correspond to that of a ‘full partner university’.
3. Project implementation: Present the costs you expect to incur for your participation in the Erasmus+ project. Use the information you have already provided for the EU application as a guide.
4. Project financing: Details of own contribution and third-party financing. Movetia's contribution may cover a maximum of 60% of the expected total costs.

Swiss participation in an Erasmus+ European University can only be funded if the Executive Agency in Brussels (EACEA) approves funding for the Erasmus+ project at EU level. We are therefore awaiting the funding decision. Please let us know as soon as possible whether the Erasmus+ project will be funded or not. 

•  If the Erasmus+ decision is positive, you can submit a funding application to us. The prerequisite is that you have registered your funding application with us in advance.
• Please adhere to our deadline; you have approximately 4 weeks. We will communicate the exact deadline to you after the EU results have been announced.

• We will review your application.
• You will usually receive a decision within two months with information on the evaluation and the approved funding amount.
• If the decision is positive, we will send you a contract.
• The project start date is specified in the Erasmus+ project and applies equally to Swiss participation.
• Within 30 days of receiving the signed contract, you will receive 40% of the funding amount. You will receive a further 40% once at least 70% of the first tranche has been spent and, at the earliest, in the following year, and 20% after the final report has been reviewed.
• Payments will only be made to institutions based in Switzerland.

• The project begins, and all planned activities take place during the project period.
• You can notify us of any changes to your project (e.g. duration, project partner, budget) using a separate form (available here). This must be reviewed and approved by us.
• During the project period, the results should be disseminated continuously – take part in conferences, publish articles about the project and talk about it within your network. When doing so, please mention the funding provided by Movetia and tag us online. 

Reporting on projects

• During the project period, you must submit an interim report as contractually agreed and a final report after the project period has ended. The forms for this are available online and include information on project management, project implementation and results. The final report must also include a breakdown of the actual costs for the entire project (keep your receipts). We will inform you as soon as the forms are available and the reports are due.
• After reviewing the final report, you will receive the last instalment of 20% provided that the activities have been carried out, the budget has been spent and at least 40% of your own contributions have been reported. If you had lower costs, we will pay out any remaining amounts or issue a refund request. 

• The results and products of the funded projects should be shared as widely as possible and made available to other stakeholders in the education system – the concept for this is part of your funding application. Implement the planned communication measures. Make sure to mention Movetia as a funding partner. We provide logos and text modules for this purpose.
• Share the content widely through your institution's channels, e.g. newsletters, social media, blogs, etc. This will present your institution as innovative, open-minded and an attractive employer. It will also stimulate professional exchange within the education sector.
• Contact us to increase your reach, e.g. through a magazine article on our website. 

Reporting on projects